Volunteers record, treasurers post
Whoever records gifts types envelope or giving number, fund, amount, Enter. They never see anyone’s giving history. The treasurer reviews and posts, and posted batches can never be quietly edited.
The offering is counted. The rest should take ten minutes.
DonorLedger is a contribution ledger for churches and small charities: enter the week’s gifts by keyboard, balance them to the deposit, and send every donor an IRS-ready giving statement in January. Nothing else.
No card to start. Your records are yours to export, always.
See a Sunday, start to finish
Three minutes following one Sunday’s offering from the counting table to the donor’s statement. The example is a church; a charity’s week of gifts goes through the same steps. No slides — this is the actual software.
Statements that satisfy the IRS
Every statement separates tax-deductible from non-deductible giving, describes non-cash gifts without valuing them, and carries the Publication 1771 acknowledgement — for a church, “No goods or services were provided in exchange for the tax-deductible contributions listed above, other than intangible religious benefits.”; a charity that is not religious gets the same sentence without the religious-benefits phrase.
Your ledger, in plain CSV
Download every donor, gift, batch, and statement as CSV whenever you like — while you’re a customer, and on the way out.
Pricing
One annual subscription, priced by how many giving households you keep records for. A married couple counts once. Every plan includes unlimited users, statements, and support.
Up to 100 households
$15/mo
$180 a year
Up to 250 households
$24/mo
$288 a year
Up to 500 households
$35/mo
$420 a year
Unlimited households
$49/mo
$588 a year
Billed annually. Start with a 30-day trial — no card — and you'll see the price for your size before you pay anything.
Questions treasurers ask
- Does DonorLedger produce IRS-compliant giving statements?
- Yes. Every statement carries the acknowledgement the IRS requires in Publication 1771, quoted above — a church’s version names intangible religious benefits, and a charity that is not religious gets the same sentence without that phrase. Statements separate tax-deductible from non-deductible giving and describe non-cash gifts without assigning them a value — valuing a donated item is the donor’s responsibility, not the organization’s.
- Can volunteers who record gifts see how much people give?
- No. Recorders can enter gifts and look a donor up by envelope or giving number, but they cannot see donor totals, giving history, or reports. That is enforced on the server by per-row database policies, not by hiding buttons.
- What happens if a mistake is found after a batch is posted?
- Posted batches cannot be edited. A mistake is fixed with a reversing entry carrying a reason, so both the error and the correction stay visible — the way an accountant would expect, and the way an auditor can follow.
- Does DonorLedger process online donations?
- No. It is a contributions ledger, not a payment processor. It records what came in — including gifts you import from an online giving platform — and proves it. It also does not track membership or events, and is not a general ledger.
- Can we get our data out?
- At any time. Every donor, fund, contribution, batch and statement exports as plain CSV, while you are a customer and on the way out.
- How much does DonorLedger cost?
- One annual subscription, priced by how many giving households you keep records for; a married couple counts once. up to 100 households is $180 a year, up to 250 households is $288 a year, up to 500 households is $420 a year, unlimited households is $588 a year. Every plan includes unlimited users, statements and support, and there is a 30-day trial with no card required.
What DonorLedger doesn't do
It doesn't process online payments, track membership or events, or try to be your accounting system. It records what came in, and proves it — which is the part that has to be right.